> ## Documentation Index
> Fetch the complete documentation index at: https://docs.benevolus.ch/llms.txt
> Use this file to discover all available pages before exploring further.

# Plans and pricing

> The three ways to pay for Benevolus (pay-as-you-go, annual bundle or unlimited), with exact prices, tiers and worked examples.

Benevolus is free to start with. You only pay when your events grow, and always for the tool: the volunteer never pays. Three modes are available, depending on your volume.

<Note>
  **An assignment is one filled volunteer spot.** Three volunteers on the same time slot count as 3 assignments. All prices are in Swiss francs (CHF) and **net**: Benevolus is not subject to VAT, so the amounts shown are the final prices.
</Note>

## The three modes at a glance

<CardGroup cols={3}>
  <Card title="Pay-as-you-go" icon="cart-shopping">
    You pay event by event. The first 25 assignments of each event are free. Ideal for a few events a year.
  </Card>

  <Card title="Annual bundle" icon="boxes-stacked">
    A yearly pool of assignments at a reduced rate, usable across all your events. Ideal from 3 events a year.
  </Card>

  <Card title="Unlimited" icon="infinity">
    999 CHF per year, everything unlimited and all modules included. Ideal for high volumes and festivals.
  </Card>
</CardGroup>

## Compare the three modes

| Criterion          | Pay-as-you-go                | Annual bundle                          | Unlimited              |
| ------------------ | ---------------------------- | -------------------------------------- | ---------------------- |
| **Price**          | From 0 CHF, when you publish | 349 to 849 CHF/year (3 tiers)          | 999 CHF/year           |
| **Events**         | Billed individually          | Unlimited                              | Unlimited              |
| **Assignments**    | Degressive curve             | Pool of 200, 500 or 800 (carried over) | Unlimited              |
| **Free tier**      | First 25 per event           | Not applicable                         | Not applicable         |
| **Add-on modules** | To unlock                    | To unlock                              | All included           |
| **Support**        | Email                        | Email                                  | Priority               |
| **Ideal for**      | One-off events               | 3 or more events a year                | High volume, festivals |

## Pay-as-you-go

Without a subscription, your organisation is automatically on pay-as-you-go. Each published event is billed by its number of assignments, and **the first 25 assignments of each event are free**. The price follows a degressive curve: the larger the event, the less each spot costs.

| Assignments in the event | Event price |
| ------------------------ | ----------- |
| Up to 25                 | Free        |
| 30                       | 37 CHF      |
| 50                       | 96 CHF      |
| 75                       | 150 CHF     |
| 100                      | 195 CHF     |
| 150                      | 274 CHF     |
| 200                      | 335 CHF     |
| 300                      | 448 CHF     |
| 500                      | 649 CHF     |

In-between sizes are calculated between these benchmarks. Beyond 500 assignments, the price keeps rising, **capped at 999 CHF per event**. Amounts are rounded to the nearest 5 centimes.

<Tip>
  An event stays **free** as long as it does not exceed 25 assignments. You only pay when you **publish** the event, and only if it is billable.
</Tip>

## Annual bundle

The bundle gives you a **pool of assignments** valid for one year, to spread across as many events as you like. Three tiers:

| Tier       | Yearly pool     | Price        | Beyond the pool      |
| ---------- | --------------- | ------------ | -------------------- |
| Bundle 200 | 200 assignments | 349 CHF/year | 2 CHF per assignment |
| Bundle 500 | 500 assignments | 649 CHF/year | 1 CHF per assignment |
| Bundle 800 | 800 assignments | 849 CHF/year | 1 CHF per assignment |

Any unused pool is **carried over** to the next year on renewal. If you use up your pool, each extra assignment is billed at the reduced rate shown.

<Tip>
  Example: with the **Bundle 200** (349 CHF/year), a festival of 250 assignments draws 200 spots from the pool; the remaining 50 are billed at 2 CHF, i.e. **100 CHF**.
</Tip>

## Unlimited

**999 CHF per year.** Unlimited events, posts and assignments, no billing on publish, and **all add-on modules included**. This is the mode for high-volume organisations and recurring festivals.

## Add-on modules

Some advanced features are **modules** unlocked once for your whole organisation (one-time purchase, valid for life). They are **included** in the Unlimited mode.

| Module                    | Price           | Availability |
| ------------------------- | --------------- | ------------ |
| Attendance management     | 29 CHF for life | Available    |
| Data export               | Coming          | Coming soon  |
| Statistics and reports    | Coming          | Coming soon  |
| Custom forms              | Coming          | Coming soon  |
| Rewards (meals, t-shirts) | Coming          | Coming soon  |

## How payment works

Benevolus issues an **invoice** when you publish a billable event, or when you subscribe to a bundle. Payment is by **bank transfer**, via a **Swiss QR-bill**, due within **30 days**. There is no credit card and no automatic debit. See [Invoices and payment](/en/invoices-and-payment) for details.

## Choosing or changing your mode

From your organisation, open the **Licences** tab: it shows your current plan and your modules, and the **Change plan** button lets you subscribe to a bundle or switch to Unlimited at any time.

<Frame caption="The Licences tab: your current plan, your modules and the Change plan button">
  <img src="https://mintcdn.com/benevolus/SFOseFKCZ2jwm3ob/images/licence_1.png?fit=max&auto=format&n=SFOseFKCZ2jwm3ob&q=85&s=26f5a2c8c3ca19ab79eeb1f3ab26d820" alt="Licence 1" width="1475" height="812" data-path="images/licence_1.png" />
</Frame>

<Note>
  When you upgrade mid-year, a **pro-rata credit** for your current subscription is deducted. If you cancel, your access stays active until the term you have already paid for ends.
</Note>

## Frequently asked questions

<AccordionGroup>
  <Accordion title="Who pays, and when?">
    We bill the organiser for the tool, never the volunteer. On pay-as-you-go, you pay when you publish a billable event. On a bundle or Unlimited, you pay when you subscribe.
  </Accordion>

  <Accordion title="Are the 25 free assignments per event?">
    Yes. Every event you publish gets its first 25 assignments free.
  </Accordion>

  <Accordion title="What if I exceed my bundle pool?">
    Each assignment beyond the pool is billed at a reduced rate: 2 CHF for the Bundle 200, and 1 CHF for the Bundle 500 and 800.
  </Accordion>

  <Accordion title="How does payment work?">
    By bank transfer, via a Swiss QR-bill, due within 30 days.
  </Accordion>

  <Accordion title="Is there VAT?">
    No. Benevolus is not subject to VAT: the prices shown are the final prices.
  </Accordion>

  <Accordion title="Can I change mode during the year?">
    Yes. You can subscribe to a bundle or switch to Unlimited at any time. When you upgrade, a pro-rata credit for your current subscription is applied.
  </Accordion>
</AccordionGroup>