Add all your volunteers at once from an Excel or CSV file, with their teams and their coordinators.
If your volunteer list is already in a spreadsheet, import it in one go instead of inviting each person.
You must be an organiser of the organisation. One import accepts up to 500 rows.
1
Open the import panel
In the Members tab, open the Actions menu, then click Import members.
The Actions menu of the Members tab
2
Prepare your file
Click Download the template to get an Excel file already in the right format, then fill in one row per volunteer. First name, Last name and Email are required. Phone, Team and Coordinator are optional.
The expected format and the template to download
3
Drop the file and check the preview
Drop your .xlsx or .csv file. Benevolus shows how many rows are valid, which rows are skipped and why, and which teams will be reused or created. Nothing is saved yet at this stage.
The file preview before importing
4
Run the import
Click Import N member(s). The report lists the accounts created, the coordinators set, the teams created and the rows skipped. Every person created receives their invitation email.
The import report
The Coordinator column: leave the cell empty for a regular volunteer, or type Yes to make the person a coordinator. The template offers the value in a drop-down list, and an x or a 1 work too. A coordinator manages the posts, the time slots, the teams and the communications of the organisation, but does not create events and does not invite members.
Someone who is already a member of your organisation is never duplicated: they are counted as already a member and receive no email. Their Team and Coordinator columns still apply, which lets you reshuffle your teams with a simple import. Someone who already holds a higher role, Responsible or Super Administrator, is never demoted.
Imported people stay Pending until they activate their account. You can resend their invitation from the member list.
