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A t-shirt after 4 hours of volunteering, a hot drink every day worked, a thank-you meal at 10 hours: perks are what your volunteers receive in return for their commitment. You set them on each event, and Benevolus works out who is entitled to them and how many to order.
You must be a Coordinator or a Responsible of the organisation, and your organisation must have the Perks module (see Plans and pricing). Without the module, the Perks tab presents the feature but does not let you create any.

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Create a perk

1

Open the Perks tab

Open the event, then the Perks tab, and click Create a perk.
The Perks tab of an event, with the Create a perk button

The Perks tab of the Festival du café

2

Name it and say where to pick it up

Type the Perk name, for example “Festival t-shirt”. In Description and pickup location, say where and when to collect it: it is the most asked question on the day.
3

Set the condition

Choose the Time basis and the Time threshold (see below). A threshold of 0 h gives the perk to everyone with a shift, with no condition. Below the threshold, the form tells you when it will become available.
The Create a perk form, filled in for a t-shirt at 4 h of worked time

A t-shirt after 4 hours of volunteering

4

Set the scope, units and audience

  • Scope: Once for the event, or Every day worked for a meal or a drink each day.
  • Units: how many each volunteer receives, for example two drinks a day.
  • Audience: All volunteers, One post or One team.
Click Create.

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Time basis and threshold

The threshold counts all of the volunteer’s hours on the event, whatever the post. The time basis says which ones: Checked-in time requires the Attendance management module. A post responsible also counts the time they lead their post. With worked or checked-in time and a threshold, the volunteer is notified as soon as they reach it. The audience chooses who is entitled, not what counts: a volunteer who did 6 h, 2 h of them at the bar, counts 6 h for a perk reserved for the bar.

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Know how many to order

Each card shows a forecast, for example “5 volunteers will reach the threshold, i.e. 5 units”. It is based on booked time slots, day by day for a perk given every day worked. It follows sign-ups: check it just before you place your order.

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Pickup deadline

Without a date, a perk can be picked up until 48 hours after the end of the event. For a thank-you meal the following week, choose a date in Pick up by. A perk given every day worked is always picked up on the day itself.

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Edit, archive or delete

The actions menu (⋮) of each card offers Edit, Archive and Delete.
  • Delete is only offered as long as nobody has received it.
  • Archive withdraws it from volunteers who have not received it yet. Those who received it keep it. Restore offers it again.
  • If an edit takes the perk away from volunteers who were entitled to it, Benevolus tells you how many before saving. Once handed over, its scope no longer changes: archive it and create a new one.

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What volunteers see

Before signing up, a volunteer sees the perks in the Schedule tab, under What you get: a reason to take a time slot. Those reserved for a post show on that post. Once signed up, they follow their progress in My space. See Receive your perks.
What’s next? Hand out perks on the day.