Publish your event to open it to volunteers, with a cost preview based on your mode (pay-as-you-go, bundle or unlimited).
An event stays a draft until you publish it. Publishing makes it visible to volunteers and triggers billing where applicable, depending on your mode.
You must be a Responsible of the organisation. A Coordinator does not see the Publish event button: they prepare the draft, then ask a Responsible to publish it. Set up your posts and time slots before publishing: while the event is a draft, it is neither visible to volunteers nor billed.
Once published, the event is visible to your members, but its sign-ups stay closed until you open them. A Coordinator or a Responsible can do it.
1
Choose the registration status
Open the event’s Settings tab. Under Registration status, choose Registrations open. To open on a set date, choose Registrations scheduled, then fill in Registration start. To close them on a set date, turn on Registration end: the suggested date is the start of the event, and you can change it. Each choice is saved right away.
Scheduled registrations, with an end date
At the top of the event page, a badge then shows the state of registrations. Click it to come back to this setting.
2
Let your members know
Click Notify users: every member receives the event announcement, by notification and by email. Later, to follow up with those who have not signed up for any slot, open the Posts tab, then Actions and Remind unregistered members.
To keep a volunteer from chaining time slots without a break, also set the rest time in the same tab.
The amount shown depends on your mode (details in Plans and pricing):
Pay-as-you-go: free up to 25 assignments. Beyond that, the price follows the degressive curve and an invoice is issued on publish.
Annual bundle: publishing draws from your pool. As long as assignments remain, it is free; beyond that, the overage is billed at your tier’s reduced rate.
Unlimited: publishing is always free.
Assignments added after publishing. Once the event is published, each new assignment (a volunteer signing up) is billed as a supplement. The rate depends on the event size (3 CHF per assignment up to 100, 2 CHF from 101 to 300, 1 CHF beyond) and is shown in the publish dialog.
Nothing is billed while the event is a draft. You can adjust your posts and time slots as much as you need before publishing.
If an amount is due, Benevolus generates an invoice to pay by bank transfer. It is emailed to the person who published, and stays available in the Licences tab. See Invoices and payment.
